Record-Keeping and Compliance: Why are they important?

Many understand that keeping records is a fundamental duty for medical professionals. Despite their utmost importance, record keeping is often a low priority for many practices. Inconsistencies in the record-keeping process lead to incompliance, which is not an option for practices that want to remain open. 

Instead of wondering and worrying about the best practices for orthodontic record-keeping, choose a system that combines HIPPA-compliant components and doctor-centered advantages to create the best version of data storage software. Orthosnap optimizes record-keeping compliance by prioritizing these four features:

1. Confidentiality

Patient confidentiality refers to the right of patients to keep sensitive health information private and not disclosed without consent. It’s the doctor’s responsibility to keep personal and billing information in a secure platform to maintain HIPPA compliance.

The inconvenient truth is that hackers are getting craftier and craftier. In 2019 alone, The Protenus Breach Barometer showed that over 41.4 million patient records were breached. 

In the same year, there was a 20% decrease in insider-related incidents. Why did this improvement happen? Researchers attribute this decrease to enhanced employee education and the adoption of healthcare compliance analytics. 

Orthosnap proactively helps providers familiarize their oral health care teams to avoid phishing and other cyber security conflicts by: 

  • Keeping all stored data in-network
  • Providing training material for supporting staff about how our systems work

2. Consistency

Medical professionals write, maintain, and share medical records in an enormous amount of choice, including:

  • Handwritten clinical notes
  • Correspondence between health professions
  • Emails
  • Consent forms
  • Lab notes
  • X-ray films
  • Photographs
  • Scanned medical records
  • Verbal correspondence

Keeping records can feel overwhelming because there are so many modalities and moving parts. In our Doctor Portal, dentists can uphold consistent case records and operation information conveniently in one, well-organized place.

3. Punctuality

In an ideal world, information in medical records is documented daily and in sequence to demonstrate continuance of care and results of treatment. It’s important to note that when medical professionals go back and edit their medical records, they lack accuracy. In subsequent judicial procedures, entries completed in the medical history at or near the event’s time are deemed highly reliable evidence. 

We believe that there’s no time like the present. Dentists and orthodontists can easily and quickly submit their patient photos, health forms, and other needed information in real-time with our electronic healthcare software. 

4. Fidelity

In a recent survey, 1 in 5 Americans expressed that they experienced a medical error personally. Medical malpractice lawsuits are not rare–and in the case of malpractice, well-documented health record increases support for the provider’s defense. 

Without secure, clear, consistent, and punctual records, a dental professional might not be able to prove that the treatment was appropriate for the patient or met the standard of care. Orthosnap helps dentists and orthodontists document nearly everything they need to in an organized way.

Become an Orthosnap Partner Today

Orthosnap provides everything patients and doctors need for a seamless experience for both parties. Our services include:

  • Comprehensive consultations with our representatives
  • 24/7 customer service
  • Training and product updates
  • Online portal for case tracking
  • Customed plans with objectives set by the practice
  • Marketing support
  • Custom packaging
  • Educational materials for doctors and patients

Don’t miss out on this incredible opportunity to expand your dental practice. Contact our team today at (516) 506-7606 to learn more.